Park Avenue Elementary School - Parent Teacher Organization (PTO)
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Executive Board
Co-Presidents- Kris & Craig Deveau, Vice President- Paula Robinson,
Treasurer- Ariel Gill, Secretary- Amy Flowers
The Auction was a great success because of all the folks that helped out.
Thank you to.....
Michelle Doyon for running the kitchen, Debbie Dodge for Raffle Table, Sue Larochelle for all the delicious desserts, errands and helping in the kitchen, Suzanne Trefsger for decorating, Vicki Tiner and Cindy Hummes for items set-up, Vickie Gaylord and Lee Carter for Auctioneering, Tim Lander for set-up and clean-up.
Thank you to Carla Gill for organizing the event.
Thank you to all the businesses, parents and staff for donations and coming to the auction to bid on such wonderful items! Next year will be even BIGGER!
The Auction made approximately $3500.00 which will be used for PTO General Funding
A great big thank you to Cathy Dodge for leading this important event.
Thank you to all classroom teachers who supported the Math-a-thon!
Thank you to all families and friends who pledged and supported their children!
It was a huge success because of you! The Math-a-thon made approximately $3000.00 which will be used for PTO General Funding.
Other upcoming PTO Supported Events:
Young Author's Day, Scholastic Bookfair (Buy one/get one free)!
By-Laws
Park Avenue Elementary School
Parent Teacher Organization
Auburn, Maine 04210
Mission Statement
Be it known that the Park Avenue Elementary School Parent Teacher Organization (PTO) shall exist as a non-profit organization. The PTO mission is to further communication and promote cooperative endeavors through the collaboration of faculty, administration, parents, caregivers of our students, and the general public for the benefit of the Park Avenue Elementary School (the School). The PTO will provide enrichment programs for the students, parents/guardians, and faculty. The PTO will assist the School with fund-raising activities and provide money for enrichment and curriculum-related programs, field trips, team activities, and educational material and equipment.
Article I - Membership
Section 1: General membership of the PTO shall consist of faculty, administration, and all parents/guardians of the School students.
Section 2: Each member of the Executive Board shall be a parent/guardian of a child attending the School for the year he or she will be serving and/or a faculty member or administrator of the School.
Article II - Meetings
Section 1: The general membership of the PTO shall hold a minimum of four (4) business meetings a year. Two (2) meetings shall be called during the fall and two (2) meetings during the spring semester. The President/Co-Presidents and/or the Executive Board may call additional meetings.
Notification of general business meetings will be provided to the general membership through newsletters or announcements sent home with the students.
For a general business meeting of the PTO, a minimum of twelve (12) people from the general membership of the PTO is necessary for a quorum. A simple majority (51%) vote of the quorum is required for action on a motion at a general business meeting.
Section 2: Executive Board meetings shall be called by the President/Co-Presidents. A simple majority of the Executive Board membership shall be necessary for a quorum. A simple majority vote of the quorum is required for action at an Executive Board meeting.
If a situation arises between meetings where time is a factor in making a decision, a telephone or email vote of the Executive Board may be taken by the President/Co-Presidents, and the action shall be approved by a simple majority of all members of the Executive Board. The ballot must state the motion, names, phone numbers, date, and votes of the Executive Board members contacted and must be given to the Secretary for the PTO records by the next meeting. A print of emails will also suffice as a record of voting.
Article III - Officers and Duties
Section 1: The Officers of the PTO shall consist of a President/Co-Presidents, a Vice President, a Secretary, and a Treasurer. All Officers shall be elected for a one-year term at the final business meeting of the school year. The vote shall be conducted by ballot. When there is only one nominee running for an office, a voice vote shall be taken.
The elected officers shall assume their duties at the close of the June meeting, following their election.
Persons elected to the offices of President/Co-President or Vice President may be re-elected to the same office for no more than two (2) consecutive terms.
Section 2: The President/Co-Presidents shall (1) call all meetings to order and shall preside at them, (2) be responsible for preparing the agenda for all meetings, (3) coordinate the efforts of the Executive Board and Committees to achieve the goals of the PTO, (4) serve as PTO liaison to faculty, administration, parents/guardians, community members, and businesses, (5) perform other duties at the bidding of the Executive Board, and (6) serve as an ex-officio member of all committees.
Section 3: The Vice President shall (1) assist the President/Co-Presidents and carry out the duties delegated by the President/Co-Presidents, (2) be prepared to assume the office of the President, (3) perform the duties of the President in the absence of the President/Co-President, (4) arrange for childcare to be provided during general business meetings, and (5) arrange for an educational program to be presented at a general business meeting, when requested by the Executive Committee.
Section 4: The Secretary shall (1) provide notification of general business meetings, (2) record the minutes of general business meetings and Executive Board meetings, (3) disseminate the content of general business meetings to the general membership via flyers sent home with students within 3-5 days of the meeting, (4) be prepared to read the minutes of the preceding meeting, (5) write correspondence for the PTO, and (6) be the historian and record keeper of the PTO, keeping records for a minimum of five years.
Section 5: The Treasurer shall (1) be responsible for the PTO financial statements, income statements, checking accounts, savings accounts, deposits, withdrawals, and annual report, (2) present financial reports at the general business meetings, (3) prepare the records for auditing at the end of the PTO fiscal year (June 30), (4) ensure that all checks for disbursement are authorized by the Executive Board and are signed by two officers, (5) be responsible for preparing any State or Federal filings, and (6) assist with the preparation of the yearly budget.
Section 6: The Executive Board shall consist of the President/Co-Presidents, Vice President, Secretary, and Treasurer. The Principal of the School shall serve as an ex-officio (non-voting) member of the Executive Board.
The outgoing President shall be an ex-officio (non-voting) member of the Executive Board. The incoming and outgoing Executive Board members will meet prior to the beginning of the new school year to transition the Board.
The duties of the Executive Board are to (1) carry out the business and stated mission of the PTO, (2) create committees and appoint committee chairs or coordinators, (3) approve the work of the committees and coordinators, (4) make time-sensitive decisions deemed in the best interest of the PTO, reporting any such decision to the general membership at the next general business meeting, and (5) report to the membership.
Article IV - Committees
Section 1: Committees of the PTO shall include the following: Steering, Enrichment, Resource Development, and Nominating. In addition, the Executive Board shall appoint Coordinators of the following areas: Public Relations, Program Volunteer, and By-laws.
Section 2: The Steering Committee shall consist of the Executive Board, the outgoing President (or designated representative), two members-at-large appointed by the Executive Committee from the general membership of the PTO, the Principal, and two teachers of the School appointed by the Principal.
If a Steering Committee member-at-large is unable or unwilling to perform his/her duties, as determined by a majority vote of all Steering Committee members, a new member-at-large may be appointed by the Executive Board. If a Steering Committee teacher is unable or unwilling to perform his/her duties, as determined by a majority vote of all Steering Committee members, a new teacher may be appointed by the Principal to serve on the Steering Committee.
The Steering Committee shall (1) ensure that all proposals are aligned with the stated goals and mission of the PTO and School, bringing forward to the general membership all viable options and (2) plan the agenda of all general business meetings.
Section 3: Chairpersons, for committees other than the Steering Committee, shall be designated by the Executive Board and shall remain in that capacity for a period of one year. Any vacancy may be filled for the remainder of the unexpired term by a simple majority vote of the Executive Board.
Section 4: Chairpersons shall determine the number of members on their committees; they shall call and preside at the meeting of the committee, shall report any committee activity at general business meetings, and shall attend to all correspondence pertaining to the business of the committee.
Section 5: The Enrichment Committee shall keep apprised of activities suited to the interests of the grade levels represented (and to available PTO funds) that could be brought to the School as well as those community-based programs that students and/or PTO members could participate in. The Committee shall bring these ideas to the Steering Committee for consideration and possible presentation to the general membership. The Committee shall also keep parents/guardians advised of PTO-funded programs
The President shall serve as the liaison to this Committee.
Section 6: The Resource Development Committee shall develop fund-raising activities designed to meet the budgetary needs of the PTO. Any fund-raising project will be presented first to the Steering Committee for consideration and then presented to the general membership for a vote.
The Treasurer shall serve as the liaison to this Committee.
Section 7: The Nominating Committee, during the spring, shall present a slate of consenting candidates for each office to be filled. The slate of nominees shall be prepared and provided to each member of the PTO at least two (2) weeks prior to the final meeting of the year. Elections will take place at the final general meeting of the year.
The Secretary shall serve as the liaison to this Committee.
Section 8: The Public Relations Coordinator shall provide public notification of PTO-sponsored events and School activities. Notification shall be made to the PTO membership as well as to the media for coverage of special activities.
The Secretary shall serve as liaison to this Coordinator.
Section 9: The Volunteer Coordinator shall develop and maintain a list of volunteers from within the general membership of the PTO and shall contact volunteers as needed for participation in PTO activities.
The Vice President shall serve as the liaison to the Coordinator.
Section 10: The By-laws Coordinator shall review the by-laws annually before the spring general business meeting, bringing suggestions to the Steering Committee for consideration and possible presentation to the general membership at the spring general meeting. Revisions to the by-laws, if any, shall be presented at the last meeting of the school year for action. Copies of the revised by-laws shall be available for members of the Executive Board at the first general business meeting in the fall. General members may receive a copy upon request.
The Vice-President shall serve as the liaison to this Coordinator.
Article V - Use of Funds
Section 1: Funds raised by the PTO shall be used to enrich the educational experience of the School students. Use of funds shall be voted on by the PTO membership present at a general business meeting. Funds or items purchased for the School out of PTO funds may not be transferred to another person or organization except by unanimous vote of the Executive Board or by a simple majority vote of the membership at a general business meeting.
Section 2: The President/Co-Presidents, with the approval of one other member of the Executive Board, may authorize the use of up to a total of $50.00 of PTO funds without a vote of the PTO general membership. This use of funds must be reported at the next general business meeting.
Section 3. The Executive Board, by a simple majority vote, may authorize the use of up to a total of $300.00 without a vote of the PTO general membership. This use of funds must be reported at the next general business meeting.
Section 4. Any use of funds over $300.00 must be voted upon and approved by a simple majority of the general membership at a general business meeting where a quorum is present.
Section 5. The outgoing President/Co-Presidents and Treasurer will meet with the incoming President/Co-Presidents and Treasurer to review the budget.
Section 6. Annual financial statements and funds on hand at the end of the fiscal year (June 30) shall be audited by two (2) members of the PTO (other than Executive Board members) or by an outside auditor hired for this purpose.
Article VI - Removal From Office
Section 1. If any member of the Executive Board is unable to perform his or her duties satisfactorily, as determined by the Steering Committee, a simple majority of the Steering Committee is necessary to bring the removal from office up to a vote at the next general business meeting. A majority vote at the business meeting where a quorum is present is needed to remove an Officer.
If a majority vote carries the motion to remove an Officer, he/she will be relieved of duties at that time. Nominations for the office will be accepted at the same general meeting. The vote will take place at the next general business meeting.
Section 2. If the President is unable or unwilling to perform the duties of the office, the Vice President will assume the office of the President and can, at his or her option, accept nominations to fill the vacant office with either a Vice President or Co-President. If Co-Presidents are in office and the remaining officer does not feel that he or she can perform all the duties required alone, he or she can request that the Vice President finish the remainder of the term and/or that nominations be made to fill the vacant office. The nominations shall be voted on at the next general business meeting. Until a new officer is elected by the general membership, a member of the Executive Board shall carry out the duties of the President on an interim basis.
Section 3. If the Vice President, Treasurer, or Secretary is unable or unwilling to perform the duties of the office, the Executive Board will accept nominations to fill the vacant office. A member of the Executive Board shall carry out the duties of the vacant office on an interim basis.
Section 4. If an officer with signing authority on PTO checking or deposit accounts is removed from office, or resigns from office, a member of the Executive Board will contact the financial institution holding that account within 24 hours to arrange for the removal of signing authority.
Article VII - Designated Funds
Section 1. .The money set into designated funds may be used only for the purpose set forth below for each Fund. There shall be no deviation from the specified use of these funds as they are set up for a specific purpose.
The Treasurer will manage the accounts and include the accounts in the regular reporting to the General PTO. Any activity will be recorded and documented confirming that it has been spent in the manner as set forth under Article VII Section 1.